BYHA promotes the development and enjoyment of youth hockey in the Town of Belmont, creating and maintaining a standard of goodwill, sportsmanship and fellowship among it's youth.
 
 
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BYHA BOARD OF DIRECTORS
October 2nd, 2012 Meeting Minutes


ATTENDANCE
Board Member Present Absent
Brain Quirk X  
Doug McLaughlin X  
Paul Miller X  
Robert Stonehouse X  
Andy Alasso X  
Dustan Bonnin   X
Jim Finn X  
Mike Goulding X  
Tony Luongo X  
Matt Rowan X  
Erica Carere X  
Dan O’Connell X  
Phil Tinmouth X  
Ex Officio Present Absent
Curtis Cole X  
Guest Present  
Steve Nalley X  
Jim Ferreira X  
 
 
  1. Previous meeting minutes accepted pending review.
  2. Special Thanks to Mr. Goulding for taking notes at tonight’s meeting.
  3. Financial:
    1. Accounts reconciled to August 31, 2012.   Issue is with dues.
    2. Receivables
      1.  Midgets/ U 19 ok
      2. Girls U12/U10 only 6 paid in full/ 10 only need final payment.
      3. Squirts/Pee Wees/ Bantams:  Emails sent out.
      4. Relatively OK for collection.
      5. At some point, will have problems with some who don't pay.
    3. Discussion of SAGE v. Pay Pal.   Pay Pal is significantly cheaper. 
  4. Rosters
    1. There have been some roster issues.  There are some special placement issues.
    2. Pee Wee playdowns numbers issue
    3. Player decisions left to be made.
  5. Ice:
    1. Availability is still an issue, there is no ice available that works for us.
    2. Cost is $200/hour at Belmont.  We have more teams this year.  For example, 15 teams for skills. 
    3. May use Belmont Hill on Sunday nights for skills for Mites/Squirts.
      1. Four teams/ extra staffing will help.
  6. Topic discussion on Head Injuries:
    1. A nurse offered to give a free class on head injuries for coaches.   Suggested that it be opened up to parents to educate on coaches decisions.  Will get further info on the setting etc.
  7. Walk-ins:  
    1. Fundraising:  Calendar for December.  Each Board member brings in at least one prize in the $50 range in the next two weeks. 
    2. Need to look to the future for fundraising.    Whatever avenues can we take for the future.
  8. Hockey social to be scheduled after the first of the year.  Potentially January 26th.
  9. Goalie committee:
    1.  Goal is to try and develop as many goalies as possible.  Mites/Squirts- try to rotate.  Pee Wees up, by request of the player.  Would look to have a goalie coordinator or point person to advise.  Need to clarify placements and what the criterion should be.  There are many variables.  Need to be specific going into next year placements.  There will be more sessions/meetings.
  10. Meeting adjourned at 9:20 p.m.
 
Last Month’s Action Items
  1. Complete the task of filling roles for Team Reps (Coaches / Steve)
  2. Send out note to coaches then coaches to membership re: tournaments
  3. What to do about goalie development for different levels.  Matt/Tony/Curtis/Stonehouse to convene and get back to the group.
 
Previous Month’s Action Items
  1. Newer BOD members need to sign up for succession planning – pick your pain.
  2. Brian to work out committee set-up and head assignments
  3. Preparation for November Belmont Home Ice Opening
    1. Fundraising
      1. Sponsorship
      2. Calendar
        1. Brian to ask help of certain individuals
  4. BOD needs to solidify rules around call-ups
    1. Need to manage expectations on both sides
    2. Need to weigh coach’s right to run his team vs. needing structure
    3. “Formalize transaction” between affected coaches
  5. Coaches
    1. Steve needs to have a Coaches meeting
    2. Solidification needed in the next week or so. Brian to get with Steve.
      1. Pewee C and Pewee B2 open
    3. Determination as to CEP requirements needed.  “Be all you can be” requirements.
    4. Need to re-emphasize Team Manager
      1. Coaches need to pick one
      2. Role includes rostering/call-ups
      3. Needs to be formalized when presented to members
  6. By-laws need to be updated and approved
 
Older Action Items
  1. BQ to call a meeting for new officers to discuss roles and responsibilities.
  2. Define committee: need to have fundraisers to support the choices of low team numbers.
  3. Purchase new jerseys. Brian to perform inventory, and order by end of July.
  4. Placement committee to re-look at Bantams.
  5. Next  meeting August 13 7pm Flett Room Belmont Library
 
 
 
 
Faithfully Submitted DCN
Dustan Bonnin