BYHA BOARD OF DIRECTORS
Sep 4th, 2012 Meeting Minutes
ATTENDANCE
Board Member
Present
Absent
Brain Quirk
X
Doug McLaughlin
X
Paul Miller
X
Robert Stonehouse
X
Andy Alasso
X
Dustan Bonnin
X
Jim Finn
X
Mike Goulding
X
Tony Luongo
X
Matt Rowan
X
Erica Carere
X
Dan O’Connell
X
Phil Tinmouth
X
Ex Officio
Present
Absent
Curtis Cole
X
Guest
Present
Steve Nalley
X
Jim Ferreira
X
Previous meeting minutes accepted
Coaching Status / Meeting Review
All jerseys, etc. available on BQ’s back porch on Thursday
Refund policy
Our policy is no refund
Precedent issues
Suggesting charity donation if case get difficult
Season Starts
Equipment Planning
Board Member Roles
Tasks
Registrar
Erica / ?
Ice / Skill / Goalie
Doug / Stonehouse
Treasurer
Dan / ?
Secretary
Dustan
Equipment
Brian / Mike
Valley Rep
Tony / Paul
Mass Hockey Rep
Matt / Tony
Ice Breaker/Melter
Bob / ?
Web/IT
Andy / ?
Coaching
Steve / ?
Fundraising
Phil / Jim Finn
Girls
Dustan
Banquets/Photos
Jim Finn /
Placements/Tournaments
Curtis / Paul
Timekeeping
John Murphy
Mini Maurader
Matt
Walk ins
Goalie policy needed. Expectations needed on both sides.
Current Action Items
Complete the task of filling roles for Team Reps (Coaches / Steve)
Send out note to coaches then coaches to membership re: tournaments
What to do about goalie development for different levels. Matt/Tony/Curtis/Stonehouse to convene and get back to the group.
Last Month ’s Action Items
Newer BOD members need to sign up for succession planning – pick your pain.
Brian to work out committee set-up and head assignments
Preparation for November Belmont Home Ice Opening
Fundraising
Sponsorship
Calendar
Brian to ask help of certain individuals
BOD needs to solidify rules around call-ups
Need to manage expectations on both sides
Need to weigh coach’s right to run his team vs. needing structure
“Formalize transaction” between affected coaches
Coaches
Steve needs to have a Coaches meeting
Solidification needed in the next week or so. Brian to get with Steve.
Pewee C and Pewee B2 open
Determination as to CEP requirements needed. “Be all you can be” requirements.
Need to re-emphasize Team Manager
Coaches need to pick one
Role includes rostering/call-ups
Needs to be formalized when presented to members
By-laws need to be updated and approved
Last Month ’s Action Items
BQ to call a meeting for new officers to discuss roles and responsibilities.
Define committee: need to have fundraisers to support the choices of low team numbers.
Purchase new jerseys. Brian to perform inventory, and order by end of July.
Placement committee to re-look at Bantams.
Next meeting August 13 7pm Flett Room Belmont Library
Faithfully Submitted DCN
Dustan Bonnin