I. Call to order
A regular meeting of the board of the Belmont Youth Hockey Association (BYHA) was called to order at 7:00 p.m. on July 5, 2011 in the Flett Room at the Belmont Public Library.
II. Roll call
The following board members were present: Andy Alasso, Erica Carere, Curtis Cole, Jim Finn, Tony Luongo, Doug McLaughlin, Paul Miller, Joe Noone, Dan O’Connell, Bob Pomer, Brian Quirk. Absent from the meeting: Dustan Bonnin, John Murphy, and Steve Nally.
III. Approval of minutes from last meeting
The minutes from the June 2011 regular board meeting were accepted.
IV. Pee Wee Parent Meeting
The Pee Wee parent meeting (held in June) was discussed and recapped. 7 or 8 families were represented and informed in regards to the possibility of the Pee Wee teams (all levels) playing in the Valley League in 2011-2012. There were no objections from those present.
It was decided that an email should go to Pee Wee families explaining increase in balance due for August payment
V. Financial Update
We discussed the status of our financial reports. We have successfully reduced substantially the accounts receivable from any previously outstanding dues. Due to increased numbers, the anticipated increase in ice costs has resulted in a nominal increase in dues for this year.
VI. Board Member Responsibilities
We discussed the division of labor and responsibilities among board members. Brian Quirk will reconsider these assignments and determine new assignments. There was much discussion around the need for more attention to transitions in many areas of responsibility, especially when an individual leaves the board.
Due to the success of the “calendar” fundraising effort last year, we agreed to run a similar event this coming year.
We discussed the possibility of a social event, along the lines of the original idea for the Big Chill. A similar event was successful for Belmont Youth Baseball this past spring. This event will be social, rather than a fundraiser. Ideally the event will take place in the fall, as the seasons get underway.
VIII. Board Member Recruitment
We discussed the possibility of beginning new board member recruitment in the fall, rather than in the spring. This would allow for recruitment during the season, and would also create greater overlap of the departing board members, and their replacements, ensuring some level of mentoring or job-sharing to make transitions smoother.
Coaches have been selected for teams at most levels. There is also the potential for a “roving instructor” who may assist newer coaches with running practices.
Banners will be purchased for District 9 Champions: Pee Wee A, Squirt A, Squirt B, and for GBL Champions: Pee Wee A, Squirt B.
We discussed the learn to play and learn to skate programs, and how to most effectively steer interested families in the right direction—that the BYHA learn to skate program is geared toward skating for hockey, and participants should be outfitted appropriately to participate. The recreation program’s learn to skate program is more appropriate for an individual who wants to learn to skate recreationally.
Brian Quirk adjourned the meeting at 8:55 p.m.