BYHA promotes the development and enjoyment of youth hockey in the Town of Belmont, creating and maintaining a standard of goodwill, sportsmanship and fellowship among it's youth.
 
 
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 Belmont Youth Hockey
Meeting Minutes
October 7, 2008
I.      Call to order
Doug McLaughlin called to order the regular meeting of the Belmont Youth Hockey Association (BYHA) at 7:06pm on October 7, 2008 in the Avery, Dooley, Post & Avery conference room. 
II.      Roll call
The following persons were present: Doug McLaughlin, Kim Rocha, Larry Christofori, John Curran, Janet Liddell, Joe Noone, Steve Nally, Jim Finn, Jeff Brody, Mark Shapiro and Jim Wooster.  Absent from the meeting were: Jim Brown and Brian Quirk.
III.      Approval of minutes from last meetings
The minutes from September 8, 2008 were accepted with corrections.
IV.      Position Reports
Treasurer
Income for the July 1 – October 7, 2008 was $198,999, consisting of the $100 members’ registration fees, team dues and team sponsorships. Income from team sponsorships is down significantly from last year. Expenses for the period totaled $20,613 consisting largely of ice rental, league dues, scholarships and tournament expenses. Total checking/savings = $123,848.
Discussed using QuickBooks Online for data backup and storage.
Parity of girls’ teams (tournaments/playdowns) discussed. League dues higher for MYC, therefore no tournaments included in girls’ program tuition. Each team allocated ½ price goalie tuition.
Tabled: formalized goalie recruitment/retention and tuition policy; bereavement policy; dues payment, notices and consequences policy.  
Registrar
Kim R. reports 241 kids currently registered with the program. Interested players can join program at any time; may be assessed a $100 fee to add name to team roster after state deadline.
Coaches
Steve N. will hold first coaches’ meeting this coming Wednesday. Reports program now has locker at rink for coaches’ storage. Collaborated with Coach Muzzioli (BHS) for volunteers to assist on-ice activities at the BYHA Icebreaker.  Coaches’ CPR course tentatively scheduled for November.
GBL
Larry C. will attend coaches’ meeting this month to review on-line procedures for canceling and rescheduling games through GBL.
Girls
Joe N. reports he notified MYC that BYHA will not field U10-II or U14-II this year. Anticipates potential interest at U10 level when soccer season ends.  
Ice/Skills
Doug M. reports that with fewer teams and additional ice at area venues, need to hold 9 p.m. practices greatly reduced. Additionally, program will see more games scheduled at BHS rink on weekends. Skills sessions will start second week of November, teams will rotate through skills every other week.
Photos/Clothing
Tricon Sports set to show clothing line at Ice Breaker and during the team photo sessions. Off-ice photo shoot scheduled for November 3 and 5, 2008 with Sportography. 
Public Relations
Mark S. reports he’s looking into electronic payment methods and will change web format. Encouraging teams to submit weekly roundup news items for local newspaper.
Equipment
Need identification of team sponsors for team jersey printing and distribution. Coaches’ locker equipped with cones, goalie nets, first aid superbag.
Outreach/New Membership
Jeff B. will scout Rec. Department program for potential candidates to join BYHA, especially at the Mite/U10 level.
Fundraiser/Social
Jim F. organizing efforts for Icebreaker on November 2, 2008. Drop-off locations for used hockey equipment identified. Will advertise on website and submit event item to newspaper. Will re-circulate sponsor email to board for aggressive soliciting. Big Chill fundraiser on the horizon. Board will consult with Kerry O’Donovan regarding potentially administering the calendar fundraiser.
Tournaments
Larry C. reported that many coaches wanted Garden City tournament, only a few teams got in. Will solicit feedback from coaches at coaches’ meeting regarding tournaments they’re interested in.    
V.      Next Meeting: 
 
*Regular meeting of the Board November 11, 2008 at 7:00pm in the Avery, Dooley, Post & Avery conference room.
VI.      Adjournment
Doug McLaughlin adjourned the meeting at 8:58pm.
Minutes submitted by: Janet Liddell